How Do You Register a Charity in Winnipeg? A Step-by-Step Guide

Starting a charity in Winnipeg is a meaningful way to contribute to your community and support a cause you’re passionate about. Whether you want to help those in need, promote education, or advance another worthy cause, understanding the registration process is crucial. Here’s a detailed guide to help you navigate the steps, including options for incorporation at both the federal and provincial levels.

What Is a Charity in Canada?

In Canada, charities must operate for specific purposes recognized by the Canada Revenue Agency (CRA), such as:

• Helping Those in Need: Providing essential services like food, shelter, or clothing.
• Promoting Education: Offering scholarships, running educational programs, or supporting schools.
• Advancing Religion: Supporting religious institutions and practices.
• Other Community Benefits: Activities like environmental protection, public health, or cultural enrichment.

If your organization’s mission fits one or more of these categories, you’re ready to move forward.

Step 1: Incorporate Your Charity

Incorporating your organization isn’t mandatory, but it’s highly recommended. Incorporation provides legal protections, credibility, continuity and a clear structure for governance. You can incorporate your charity either federally or provincially, depending on your goals.

Option 1: Federal Incorporation

‍Incorporating federally under the Canada Not-for-Profit Corporations Act (NFP Act) is ideal if your charity plans to operate across multiple provinces or territories.

Benefits:

• Nationwide Recognition: Your charity’s name and status are protected across Canada.
• Flexibility to Expand: It is easier to establish operations in other provinces or territories.
• Credibility: Federal incorporation often enhances donor trust and organizational reputation.

Steps to Incorporate Federally:

1. Choose a Name: Conduct a NUANS Name Search to ensure your name is unique nationwide.
2. Prepare Incorporation Documents: Complete the Articles of Incorporation (Form 4001) and Notice of Registered Office (Form 4002).
3. Submit Your Application: File your documents online with Corporations Canada and pay the required fee ($200).
4. Receive Your Certificate: Once approved, you’ll get a Certificate of Incorporation.

Option 2: Provincial Incorporation (Manitoba)

Provincial incorporation under the Manitoba Corporations Act is typically best if your charity plans to focus primarily on activities within Manitoba, though ease of use of the provincial website and audit requirements should be discussed with your charity lawyer to ensure you are selecting the best jurisdiction for incorporation.

Benefits:

• Cost-Effective: Lower fees compared to federal incorporation.
• Local Focus: Simplifies compliance with Manitoba laws for locally-based charities.
• Streamlined Process: Tailored for organizations operating exclusively within the province.

Steps to Incorporate Provincially:

1. Reserve Your Name: Check name availability through the Manitoba Companies Office.
2. Prepare Incorporation Documents: Include Articles of Incorporation and a Notice of Address.
3. File Your Application: Submit your documents to the Manitoba Companies Office with the filing fee (approximately $120 to $150).
4. Receive Your Certificate: Once approved, you’ll receive a Certificate of Incorporation.

Step 2: Create Governing Documents

Your charity needs clear rules and guidelines for its operations. Prepare governing documents such as bylaws or a constitution. These should outline:

• The purpose of your charity.
• The structure and roles of your board of directors.
• How decisions will be made and finances managed.

Ensure these documents meet CRA standards.

‍Step 3: Apply for Charitable Status with the CRA

‍‍To gain official recognition as a registered charity, apply to the CRA. This status allows you to issue tax-deductible donation receipts and access other tax benefits.

‍How to Apply:

1. Complete the Application to Register a Charity, found online, in the MyBiz CRA portal.
2. Provide Supporting Documents: Include details about your planned activities, financial statements, and governing documents.
3. Submit to the CRA Charities Directorate: File your application online or by mail.
4. Respond to CRA Inquiries: Be ready to clarify any questions or provide additional information.

Once approved, your charity will be added to the CRA’s list of registered charities, allowing you to start issuing donation receipts.

Step 4: Maintain Compliance with CRA Rules

‍After registration, your charity must stay compliant with CRA requirements, including:

• Filing an Annual Information Charity Return (Form T3010) each year.
• Keeping accurate financial and operational records.
• Ensuring activities align with your stated charitable purposes.
• Issuing donation receipts correctly.

Non-compliance can result in penalties or loss of charitable status, so it’s crucial to stay organized.

‍Tips for Success in Winnipeg

• Build a Strong Team: Assemble a board of directors with diverse skills and a shared passion for your cause.
• Plan Ahead: Develop a clear strategy for achieving your mission and managing resources.
• Engage Your Community: Connect with local supporters, donors, and volunteers to strengthen your impact.
• Leverage Resources: Utilize Manitoba’s support networks, grants, and funding opportunities for charities.

Starting a charity in Winnipeg is a fulfilling way to support your community and make a lasting impact. By following these steps and tailoring your incorporation to your goals, you can build a strong foundation for your charitable efforts. Whether your focus is local or national, your commitment to making a difference will resonate far and wide.

‍Looking for a charity law firm that focuses exclusively on charity law and nonprofit/charity registrations? The Charity Lawyers at B.I.G. Charity Law Group have assisted countless and diverse types of charities in Winnipeg, across Manitoba, as well as the rest of Canada with obtaining charity registration from the CRA and ongoing compliance. For a free phone or video consultation with our team to determine how we can assist you with registering a charity in Manitoba, click here or call 416-488-5888.

‍Frequently Asked Questions

Get quick answers to common questions about registering a charity in Canada. This guide covers the basic steps, costs, and timelines for charity registration.

How to register as a charity in Canada?

First, incorporate your non-profit organization at the federal or provincial level. Then prepare your governing documents like articles of incorporation and by-laws. Next, submit your charity registration application online through CRA's My Business Account with all required documents. Finally, wait for CRA to review and approve your application.

How long does it take to register as a charity in Canada?

The charity registration process takes 4 to 12 months. Incorporation is much faster and takes about a week. The CRA review of your charity application takes longer because they carefully examine all your documents.

How much does it cost to register a charity in Canada?

Federal incorporation costs $200 when done online. Total costs range from $5,000 to $15,000 including legal fees. The CRA does not charge a fee for reviewing charity applications, but most organizations need legal help to prepare proper documents.

How do you set up your charity?

Setting up a charity has two main steps: incorporating your organization and getting charity registration. First, incorporate your non-profit at the federal or provincial level by filing documents and paying fees. Second, apply for charity registration with CRA through their online system. You must show your organization has valid charitable purposes.

What is the process of setting up a charity?

The process includes incorporating your non-profit, preparing governing documents, and applying for charity registration with CRA. Start by incorporating at the federal or provincial level. Prepare your articles of incorporation and by-laws. Submit your online charity registration application with required documents. Respond to any CRA questions during review. Once approved, you can operate as a registered charity.