Charity Governance

Charities are vital pillars of support in our communities, but financial challenges can sometimes hinder their ability to meet disbursement quotas. In these situations, a disbursement quota reduction can provide much-needed relief to registered charities facing spending shortfalls due to unforeseen circumstances.

Understanding Disbursement Quotas:
A disbursement quota represents the minimum amount that a registered charity must spend on charitable activities or gifts to qualified donees within a fiscal year. When charities fall short due to unforeseen circumstances, a disbursement quota reduction becomes a potential solution.

Eligibility Criteria:
To qualify for a disbursement quota reduction, charities must meet specific criteria. The reduction is only considered after exhausting alternative means of covering the shortfall, such as applying excesses from the previous five years or creating a disbursement quota excess in the following year and carrying it back to address the deficit.

Approval Process:
The approval process for a disbursement quota reduction is not immediate. Generally, approval can only be granted after the issuance of a Registered Charity Information Return Summary for the fiscal period following the one in which the shortfall occurred. This ensures that charities make genuine efforts to address the issue before seeking a reduction.

Amending the Return:
Once approved, charities must amend their T3010 return for the fiscal period in which the spending shortfall occurred. This involves completing Form T1240, the Registered Charity Adjustment Request, with the approved amount included on line 5750 of the amended return.

Submission Methods:
Charities can submit the necessary documentation for a disbursement quota reduction through various channels. One option is to log in to the MyBA platform and select the "Adjust a return" link under the RR account. Alternatively, organizations can choose to mail or fax the required forms to the Charities Directorate.

In conclusion, successfully navigating a disbursement quota reduction is a strategic process that requires careful consideration and adherence to specific guidelines. Charities facing financial challenges should explore all available avenues before seeking a reduction and ensure they meet the eligibility criteria. The amendment process involves the completion of Form T1240, with multiple submission options available for added convenience. By understanding and following these procedures, charities can responsibly address spending shortfalls and continue their vital contributions to the community.

‍