What is a Certificate of Status in Ontario

Published June 18, 2023 By Dov Goldberg

A Certificate of Status in Ontario is an official document that proves your charity or nonprofit is legally registered and active. It shows that your organization exists and is in good standing with the government. This means that your organization has filed all required documents and is not being dissolved or shut down.

Who Issues a Certificate of Status in Ontario?

In Ontario, the Ministry of Public and Business Service Delivery (also known as ServiceOntario) issues the Certificate of Status. You can get it through the official Ontario Business Registry. This is the same place where you register, update, or dissolve your nonprofit or charity.

How to Get a Certificate of Status in Ontario

To get a Certificate of Status, you need to request it online from the Ontario Business Registry. You will need to log in using your company key, which is a special code linked to your organization. Once you log in, you can select your organization and request the certificate. It usually comes in a digital PDF format that you can download and use.

How Much Does a Certificate of Status Cost in Ontario?

The cost of a Certificate of Status in Ontario is usually around $10 to $20. This fee may vary depending on whether you need it right away (rush service) or are okay with regular processing times. Make sure to use the official Ontario website to avoid extra fees from third-party websites.

How Long Is a Certificate of Status Good For in Ontario?

A Certificate of Status does not have an official expiry date. However, some banks, funders, or government offices may ask for a certificate that is no older than 30 to 90 days. So, if you are applying for a grant or opening a bank account, it’s best to get a new certificate to meet their requirements.

What Is a Certificate of Status in Canada?

Across Canada, a Certificate of Status (also called a Certificate of Good Standing) serves the same purpose. Whether it’s for a federally incorporated charity or a nonprofit in another province, it proves that your organization is officially recognized and up to date with all filings. Each province and the federal government have their own systems, so make sure to request it from the right registry.

Why Charities and Nonprofits May Need One

Charities and nonprofits may need a Certificate of Status when they apply for grants, open a bank account, sign major contracts, or work with other organizations. It helps prove that your charity is properly set up and still active.

If your charity or nonprofit needs help getting a Certificate of Status or if you're not sure how to use the Ontario Business Registry, our team can assist you. We have helped hundreds of Canadian charities and nonprofits with their legal documents and filings.

Contact us at ask@charitylawgroup.ca or call 416-488-5888. With more than 837 five-star Google reviews, we’re trusted across Canada to help charities stay compliant and organized.

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